Filling out a performance review is easy, and they can do it from wherever they want on the mobile app. Like the other user-friendly platforms, Zenefits excels at getting employees to handle routine tasks on their own.
You can also give them access to People Hub, a 21st century company intranet that functions like a social feed. This is true of any software, but with options like Gusto and BambooHR, where easy deployment really does seem to live hype, you have to be sure that you want to go the extra mile.
Investing in Zenefits is worth it for companies that need detailed reporting and performance management. What complicates these issues even further is that Zenefits customer support is not a highlight for most of the users we spoke to. One experienced no real issues, but the others reported extremely sluggish response times.
Two to three weeks was typical for standard issues, but even urgent problems might take hours. One HR manager told us they wound up getting late fees based on a Zenefits error and a lack of timely assistance. There are ways to plan ahead and work around it, but you might be better off with BambooHR if you want to keep things simple, or Namely if you need a deeper feature set. Zenefits offers three different plans. The price is all-inclusive, billed per employee each month.
You can save a little by signing up for a year instead of paying monthly. The annual rates for each plan are:. Other add-ons include HR advisory services and benefits administration via your own preferred broker.
If you elect to use one of Zenefits broker partners, benefits administration is free with annual plans. Zenefits also includes native time and attendance tracking in this entry-level package, which is a premium feature on nearly every other platform. Growth includes the performance management features that users reviewed so highly, as well as more tools for payroll reporting and compensation management. The Zen plan adds more arrows to the quiver of administrators and company leadership looking to encourage a connected workplace culture.
I highly recommend taking a deeper look at Zenefits premium plans if you are encountering problems with workplace cohesion.
Any of these tools will assist a remote workforce every bit as well as people in the same physical office. Zenefits is welcoming for employees and empowering for admins, but you need to be thoughtful about change management and ensure that your staff is up to the challenge. You have a lot more control over what you can track than the lighter systems, but it comes with a steeper admin learning curve and more involved implementation. I really recommend it to companies who have at least one person with experience in HR on staff.
Their presence softens the tradeoffs you have to make with deployment and support. We ranked it lower than Namely, which also has a lot of depth, because the implementation and customer service were rated much higher by the people we talked with. Bottom line : If you want to take HR seriously, Zenefits will help you go further than a lot of other user-friendly platforms, but be prepared to do a lot of troubleshooting on your own. The reason Freshteam made the cut is that it unites a basic human resource information system HRIS with a powerful recruiting and applicant tracking system ATS.
For some companies, this is all the centralization they need. You can extend the platform, but all of the integrations are in service of recruiting. Or, you can simply create a careers tab on your company Facebook page. Freshteam integrates with those, too. Create custom workflows to move candidates through each stage.
Parse resumes, tag candidate profiles, sync your inbox, and schedule emails to go out at the opportune time. There are a lot of ways to streamline your hiring process. Of course, all of this information is tied into a single employee database. Here you can manage PTO, create org charts, and manage all employee records.
Employees will be able to upload their own documents to the platform, allowing HR to send a simple reminder rather than having to track people down. From onboarding to offboarding, your administrators are approving employee information, not having to enter it themselves.
So in those cases, it really helps us to have that onboarding checklist and offboarding checklist. Freshteam works best for people that want to improve their recruiting efforts and centralize basic employee administration. I see no drawbacks using Freshteam as designed, but you cannot really extend its ability. Each has a base price along with a per user price:. The price will be slightly higher if you opt to pay month to month instead of signing an annual contract.
With Growth, for example, you are limited to two time off policies that apply to the organization. The major stuff is all there, but you might find limits on your ability to accommodate a bunch of different employee roles or set up complex workflows. Companies with a single office will be fine with Growth, but if you have multiple offices in multiple regions, you may wish to upgrade.
You can publish up to job postings and you get access to recruiting via social media. Customizing job descriptions or employee accounts is also a lot more freewheeling. You get unlimited PTO policies, work-week configurations, holiday calendars, and such. Enterprise plans come with a dedicated account rep and tools to handle recruiting at scale. Create as many different types of onboarding checklists as you need and build out custom user roles to ensure that staff are only viewing specific information.
Freshteam is a tool we think a lot of HR departments will find extremely useful for recruiting and onboarding. Companies that are happy with their existing HR processes, but need something to supercharge hiring will also do well with Freshteam.
It probably helps, but these reviews should serve as a good roadmap to someone looking for HR software for the first time. Our team focused on solutions that work for small to midsize businesses. We further narrowed our list down to software that centralizes HR in a meaningful way.
At our company, having payroll, benefits, and basic administration in the same system has been great.
It saves everyone a ton of time and energy—no more logging into multiple accounts to accomplish small tasks. So we excluded a lot of great standalone payroll services, Human Resource Information Systems HRIS , and other potential solutions that are great, but have to be added to an existing tech stack.
For us, that meant:. Some of our top picks are stronger in some areas than others, but core HR is covered. Providers offer different packages or completely customized setups in order to get you the services you need.
As you need more services, you can add them to the same centralized system. Yet you need to do more than check the right boxes. The quality of each of these services is what really matters. How do they work in practice? To find out, we spoke with folks who are actively using the software today.
Over the course of three weeks, the Quick Sprout team identified active users of HR software in a variety of industries and company sizes. After making contact and verifying that the person was an active user at a real company, we arranged a short interview to talk about their experience. Conversations ranged widely. We spoke with office managers, solopreneurs, VPs, and founders doubling as their own HR department.
Some owned a few store fronts, others ran offices of 40, 70, or people. I had to take everything our research team discovered and put it in perspective. Of course the person who switched from a pen and paper system to BambooHR is ecstatic about their experience. They had much higher expectations and nuanced needs. Any consistent metrics fall apart when you step back to consider how each feature works for different size companies, in different industries, with different types of employees.
After talking with a lot of active users and reflecting on their feedback, their judgment ultimately resided in how well the product met their expectations. Did the HR software really impact their organization according to the standard set by the provider? The standards we used from our reviews came from each provider.
What do they promise the end-user experience is going to be like? By talking with folks that are using this software today, we could get an accurate reading of how these options measure up to their advertising copy. Now you can, too. After weeks of research and hours of interviews, I distilled our findings down to something readers could actually use to frame their decision. The last two deal with some of the add-on and advanced features that come with premium HR software plans. I recommend reading the whole thing, even if you only need the core HR features.
You never know where growth will take you. One of the first things we noticed was that price matters a lot less than getting something that really works. Payroll errors, state and local tax confusion, and surprise fines for things he thought were taken care of. Eventually that provider went out of business, forcing him to switch midyear. They pay less than that for Gusto. That would take a ton of time.
A CEO did a time study after implementing Namely and found that open enrollment went from taking users four hours to complete to 10 minutes. These are all-around great platforms that can offer a good deal because their software is so much sleeker than older systems that were born in the paper age. From onboarding to retirement, you can give employees control over their HR affairs that used to require a call to the office.
Let them simply log into an online portal or mobile app and manage their own affairs: paid time off, address changes, benefits, contributions, and more. After all, the more your employees can manage on their own, the less time your staff spends handling routine paperwork. The more they can handle on their own, the happier they will be and the less your HR people have to do.
The onboarding experience plays a huge role in starting this symbiotic relationship with the HR software. An HR manager who used BambooHR at her person nonprofit, was considering switching to another software with more robust reporting. The new tool lacked BambooHRs welcoming feel, however. Working in restaurants has been anything but stable since the pandemic.
Provide this using cloud-based software so that the connection and data are secured by your provider. How much help are you really going to get implementing your new HR software? For Gusto and Namely, this is the exact experience users reported. Also, if there's a legal dispute, you'll have concrete proof that an employee was made aware of a certain practice now causing the dispute - if an employee is denying having seen an important legal document, you'll be able to check whether this is true with the help of HR software that has a communication channel.
HR software that focuses on learning Learning Management Software helps employees learn new skills or improve on their old ones, through a large number of available online courses.
These systems save money because you're "upgrading" your current personnel, instead of hiring additional personnel only to acquire these new skills.
We, humans, are prone to errors, and software, if programmed correctly, is more likely to avoid such errors, especially when handling repetitive tasks. For example, if you try to calculate payroll manually, you may make mistakes that lead to financial and legal issues within your company - which can be avoided or minimized with an automated payroll tool although you'll still have to enter the correct data yourself first.
HR software shows all data straightforwardly and automates most of the processes, so it'll be easier for human recruiters to decide who they want to interview or hire, and how they can improve employee engagement and performance. Sick leaves, PTO, unpaid leaves, vacations, and breaks are all items that are prescribed as mandatory by law for your reports in most states, and the right HR software gives you a straightforward overview of absences and leaves, and other data you need.
HR software works as a communication network, where everyone has access to vital information, explanations, and resources, so your company can limit redundant communication and be more efficient. This is especially true of remote teams who cannot collaborate and communicate in person. As seen in the previous sections of this guide, the pricing for HR software varies depending on its features, but also depending on the specific type of HR software.
Some HR software offer free plans, others disclose pricing information only after you contact the software team, and some offer a fixed yearly price. Most, however, form their prices on the number of users, and each user pays a monthly fee.
Or, each team with a preset or unlimited number of users pays a monthly fee. In the end, once you've realized the importance and usefulness of HR software, the next question you need to ask is: How do you convince the company's management that you need HR software? Chances are you'll be pitching the case for HR software to the company's CEO or board of directors, so think about their objectives and how the current situation in your company where you manage your employees without HR software , is unfavorable to their objectives.
Chances are that some people from your company or team will see the benefits of HR software early on, and you can turn to these people to help support you. Chances also are that some people will be dead against your proposal right from the start - but this is usually due to a lack of understanding of the benefits of HR software.
Recruit the supporters to help you make your case, and talk to the naysayers first, to help them understand the benefits of your proposal.
Is employee engagement low at your company? Is there currently no effective way to measure employee performance? Explain why this is the case, and how the right type of HR software can help you. State the objectives of your proposal, and how the subject of your proposal type s of HR software you're advocating for can solve the company's problems.
Explain and highlight the benefits using such software will bring. Apart from the benefits, the next thing your management will be interested to hear is the price and flexibility of the pricing plans of the type of software you're recommending. Do your research and propose a list of possible cost-effective software with features you need - and then consider together what's the best solution for your company. This type of software lets your employees track the time they spend working, on paid time off PTO , vacations, sick leave, breaks, and other activities.
It also lets you track their attendance at work. Clockify is a free timesheet app and time card calculator that lets you clock in your time, and then calculate payroll. You define projects and tasks which employees work on. Then, all an employee has to do is open the online timesheet , select what they've worked on, and enter the time for the corresponding day. Later, you can run a report for any period you wish, and the software breaks down all the time by employee and project, and calculates pay or cost according to each person's hourly rate.
Clockify is suitable for freelancers, small businesses, and teams of any size who want to easily track their time, fill out online timesheets and have their billable hours automatically calculated for payroll. PeopleHR supplies loads of data that can show exactly how much time you've saved by switching to this system, and it recommends the best way forward for your decisions by showing you how other companies have acted in similar situations.
There's a slick performance management system that can manage employee reviews and degree feedback, and this software works on PCs , laptops , tablets , and smartphones so that you can work flexibly. PeopleHR has a team of experts to guide you through the software, and it's easy to learn. Combine this with its clear pricing, where cost is based on the number of employees covered per month, and PeopleHR becomes a top choice for anyone who is not familiar with HR software.
BerniePortal is a full HR service that takes the hassle out of managing your entire employee life cycle. This tool features plenty of options that allow you to screen and assess candidates and then communicate with them during the hiring process, and you can integrate them into the business with minimal time and fuss. You can deliver an excellent benefits package with extra employee engagement and less paperwork alongside full IRS compliance. BerniePortal allows administrators to approve holiday requests and tackle other everyday tasks with one-click operations.
BerniePortal keeps track of attendance and delivers detailed reports, and staff can access, view, and sign important documents from within the app, which includes support for electronic signatures. BerniePortal handles your payroll and IRS filing with increased speed and accuracy.
It's not the best-looking HR suite, and it's not the cheapest either, but it offers a broad range of features and a clear design, so it's still an excellent choice. Zenefits is one of the clearest options around when it comes to offering a complete HR solution for any size of business. It makes complex situations simpler, and it starts with one of the best dashboard designs in the business. The sleek system can manage your company's payroll, attendance tracking, performance management and job applications.
It can also tackle federal, state, and local taxes and the administration of your staff's various benefit and insurance packages. You can use Zenefits to get quotes from different benefits providers, and employees can use their own interface to update personal information and access resources.
It's an impressive full-service HR solution that will be especially useful if you want a clear system that's easy to use, although you'll only get all the features if you pay for the Growth or Zen plans — and Zenefits is also a little pricier than some of the other HR options on the market. Lanteria offers a broad platform of HR solutions for medium and large enterprises.
Companies like Warner Bros and Lufthansa use it, and it's based on Microsoft SharePoint and Office , so it's easy to integrate with many of the packages that are popular in loads of big companies. The central dashboard has modules that tackle a variety of common HR tasks.
You can manage and monitor employee attendance, payroll, recruitment, performance, and training from different areas of the straightforward software, and the dashboard's home screen provides clear statistics on your business, from absences and helpdesk tickets to goals and documents that need your attention.
Lanteria's software is cloud-based, so it works from any internet-connected device, and it can also automate tasks and workflows, handle custom signatures, and manage employee reviews. There aren't many HR products that offer as many features as Lanteria, but it will be overkill for many businesses. That said, if you need a comprehensive HR product for a larger company, this is a top-notch choice.
There are a wide range of HR software solutions available for all sorts of situations — some of them supply the full range of HR options while others focus on single tasks. Namely is a full-service HR software platform that deals with issues from onboarding to training, to payments and benefits.
You can monitor and review employee training, cover time and attendance, and allow employees to manage their own progress and development using a self-service portal. Paycor covers all major HR areas, from recruiting and onboarding to payroll, training, attendance and time management.
It delivers comprehensive reports to get critical business insights, and prides itself on the level of expert support it provides its customers.
JobDiva focuses on the applicant recruitment and training process. It primarily features candidate searching and matching modules alongside career development tools, and it integrates with popular Vendor Management System tools like Workday, Beeline, Vizient and Medica. Ciphr provides an easy-to-use platform to manage most aspects of HR.
Key features include onboarding, timekeeping, payroll, compliance, and self-service options for employees.
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